Make it an event to remember…why you should outsource event planning
Planning an event can be one of the most stressful undertakings of all time. From ordering catered food, compiling guest lists, setting up equipment and so much more there is so much that can go wrong or can be forgotten about. There are so many things that can be easily overlooked such as the right stands and displays for different activities not being ordered or the wrong equipment can be used to set up stages. All of these mistakes can take away from the main event, but they can also cause undue stress for the business or brand organising the event, that’s why we recommend outsourcing the planning and management of you event to another company.
The Evolve Group is an Edinburgh based design and manufacture company, but we have also helped organise and have fully managed our fair share of events, both for our own company and for our clients. What’s so special about event management at Evolve is that we have experience at every aspect of event planning, from designing sets and events, to manufacturing the event set up, to installing the event set up on the day. We know how to run a good event at the Evolve Group, whether it’s a mixer for clients and partners, a trade show, conference or exhibition we know exactly what’s required to make it the perfect event. Keep reading to find out the five reasons why you should hire another company, such as the Evolve Group for:
1. Reduce Stress
As we said, planning an event can be an extremely stressful process. Trying to do everything on your own is also a recipe for disaster and means that you are less likely to enjoy your own event, which is a big part of hosting events, the enjoyment of you and your business. If you want to reduce how stressed you will be when hosting an event, then considering hiring an event organiser is a great option for making sure that not all the pressure is on you the host. The Evolve Group would be happy to help with any event planning requirements you may have, just get in touch today to find out what we’re capable of.
2. Professional Events
If you want the professional touch when it comes to your events, then hiring a company with lots of event experience is key. Evolve have been the event coordinator for a number of various clients and events and would love to be able to use their experience to help you and your business. If you want your event to have the most professional decor, equipment food and facilities, hiring a company with experience in this field is vital.
3. Take advantage of industry connections
Those who work in a particular industry frequently, often need to network and make contacts within that industry. This allows them to form connections between themselves and other businesses join the events world. Having good relationships with other businesses in our industry and events industries means that we are always able to source the best quality products and services for our clients at the bets possible price. It is a real advantage having connections within the industry you are having an event for. Through working with Evolve you will not only reap the benefits of our business, you will also be able to take advantage of the connections we have made in various industries to help with hosting the entire event.
4. Taking care of the whole process
At the Evolve Group, we know we can take care of the entire process of organising an event. From initial design and ideas, through manufacturing and installation, as well as actually running the event. Here is a list of some of the events services we have on offer: event and project management, event design and planning, building and derig, transit logistics, pop up bars and serving counters, portable drinks/samples trolleys, window dressing and displays as well as photography and videography and so much more. We have helped organise events or just add to event teams across a wide range of industries including food and drink as well as trade. Using one company for every aspect of your event will ensure a level of cohesiveness that working through multiple companies will be impossible to achieve.
5. Manage costs more effectively
Sometimes the event of our dreams is costly and demanding. If you hire another company to plan your event you will of course have to pay event planning fees, however, the cost of the fees are much lower than the cost of working with multiple companies or the cost of having to fix mistakes or order in extra items right before the event is meant to start. Hiring a team or company to help organise your event means your funds will be much more effectively managed.
As you can see there are a lot of reasons to hire another company such as Evolve to plan and manage your events. Most importantly because it allows you to focus on networking and enjoying your event in our opinion. We are a company based in Edinburgh but have the facilities to manage events in Scotland and throughout the UK. Get in touch with us today to find out how we can help organise your event.